Policies

Our Library Policies

Library Card Policy
Library Operations
Library Collection Development
Community Relations
Personnel Policy
Volunteer Policy
Technology Policy
Library Affiliations
Unattended Children Policy
Computer Policy

In-Library Use Equipment Policy
Friends of the Library
Sex Offenders Against Minors
Emergency & Unexpected Closures
Library Conduct Policy
Bylaws

Library Card Policy

Who can get a library card, how to apply, and how to use your library card.

A library card shall be issued without charge to residents, 14 years of age and over (within the city limits), and rural Washington County upon presentation of personal identification. A library card shall be issued without charge to children under the age of 14 years old with parental permission and parental signature on the library card. For young adults (14-18), parental permission and signature is required if individual does not have a valid Iowa ID.

Residents from other towns in Iowa may receive a free library card for the Wellman-Scofield Public Library (by presenting a library card from their municipal library or the library their city contracts with for library service). This is part of Iowa’s Open Access program.

Rural residents from another Iowa county may receive a free library card from the Wellman-Scofield Public Library (by presenting a library card from a library within that county). This is part of Iowa’s Open Access program.

A library patron must be present to check out materials and may not check materials out on another patron’s library account (excepting families with small children who choose to utilize one family account until the children are old enough for their own).

Probationary periods with reduced check-outs will be enforced on all patrons that regularly fail to return materials in a timely manner.

This library views families as being responsible for all family members and, ultimately, parents being responsible for their children. If a family has multiple member accounts, should one individual become negligent in returning materials, or accrues excessive, outstanding fines and fees, the library staff has the right to suspend all family accounts until these problems are resolved.

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Library Operations

Date of Original Approval – Unknown

Reviewed – 5/94, 10/98, 6/99, 2/02, 2/04, 6/05, 3/06, 3/08, 8/08, 5/09, 4/11, 9/11, 11/11/13, 3/10/14

Revised – 5/94, 10/98, 6/99, 2/02, 2/04, 6/05, 3/06, 3/08, 8/08, 5/09, 4/11, 9/11, 11/11/13, 3/10/14

I.  LIBRARY OPERATIONS & CIRCULATION SERVICES

1.      Borrower (Patron) Eligibility:

 A library card shall be issued without charge to residents, 14 years of age and over (within the city limits), and rural Washington County upon presentation of personal identification. A library card shall be issued without charge to children under the age of 14 years old with parental permission and parental signature on the library card. For young adults (14-18), parental permission and signature is required if individual does not have a valid Iowa ID.

  • Probationary periods with reduced check-outs will be enforced on all patrons that regularly fail to return materials in a timely manner. See Part 7 (Probationary Periods) of this document for further details.
  • Rural residents from another Iowa county may receive a free library card from the Wellman-Scofield Public Library (by presenting a library card from a library within that county). This is part of Iowa’s Open Access program.
  • Residents from other towns in Iowa may receive a free library card for the Wellman-Scofield Public Library (by presenting a library card from their municipal library or the library their city contracts with for library service). This is part of Iowa’s Open Access program.
  • A library patron must be present to check out materials and may not check materials out on another patron’s library account (excepting families with small children who choose to utilize one family account until the children are old enough for their own).
  • This library views families as being responsible for all family members and, ultimately, parents being responsible for their children. If a family has multiple member accounts, should one individual become negligent in returning materials, or accrues excessive, outstanding fines and fees, the library staff has the right to suspend all family accounts until these problems are resolved.

 2.      Library Materials, Equipment & Internet Access: 

  • The Library will not attempt to judge or control circulation of materials to minors. Parents must take responsibility for supervising their children’s reading and viewing materials.
  • The Library subscribes to the “Free Access for Minors” Statement as amended July 3, 1991, by the American Library Association, a copy of which is marked Addendum #2 and made a part of this policy.

3.      Loans:

  •  Adults (=/>14): items will not exceed (15) fifteen total and (no more than (4) four movies per patron.
  • Children (<14): items will not exceed (10) ten total and (no more than (2) two movies per patron.

 A.     Wellman-Scofield Public Library (WSPL) Materials:

Material

Loan Period

Limit per Patron

# of Renewals

Daily Overdue Fine/Fee

 
New Books (2 months) 1 Week Two

0

.10

Books 3 Weeks Fourteen(adult)/Ten(child)

1

.10

Audio Books / BCDs 3 Weeks Six

1

.50

Periodicals 1 Week Fourteen(adult)/Ten(child)

0

.10

DVDs 1 Week Four(adult)/Two(child)

1

.50

DVDs – Series 2 Weeks Two(adult)/Two(child)

1

.50

Reference No Loans None

0

0

  • Returning a damaged DVD case will result in a $2.00 replacement fee.
  • Returning an excessively scratched or smudged DVD will result in a $1.00 cleaning fee.

B.     Washington County Library Association (WCPLA) Rotation:

Material

Loan Period

Limit per Patron

# of Renewals

Daily Overdue Fine/Fee

         
BCDs 1 Week Two

1

.50

 4.      Reserved Materials:

 Patron requests for an item to be reserved shall be honored to this extent:

  • The patron shall be notified when the item is available.
  • If item is not claimed within three (3) library days after notification, it will be given to the next person on the reserve list or returned to general circulation.

5.      Confidentiality:

 Library records that deal with patrons’ names and books/tapes/computer usage and all materials borrowed shall be kept confidential.

  • Patron records will NOT be made available to any person, group or government agency except upon presentation of a legal/valid court order, subpoena or search warrant.

6.      Patron Responsibility:

  •  Patrons are responsible for compliance with all applicable copyright laws.
  • The library assumes no responsibility for damage caused to a borrower’s video cassette player, tape recorder, DVD player, CD player, CDROM player and/or computer.
  • Audio tapes and video cassette tapes shall be rewound before being returned to the library. Each video shall be inspected when returned for damage to the cassette.

  7.      Probationary Periods:

Patrons who regularly fail to return materials earlier than one month after the item becomes “overdue” will face a probationary period according to the following schedule (all overdue fines and lost item charges must be paid before a suspended account will be reactivated), unless appealed at a WSPL Board Meeting:

  • 1st Offense – Warning.
  • 2nd Offense – Probation for 60 days, allowance of 5 items (2 of which can be movies) checked out at a time.
  • 3rd Offense – Probation for 180 days, allowance of 2 items (1 of which can be a movie) checked out at a time.
  • 4th and Subsequent Offenses – Suspension of account for one (1) year, after which the patron will be on probation for 180 days, allowance of 2 items (1 of which can be a movie) checked out at a time.

 8.      Charges, Fees & Fines: 

  • Micro film reader/printer copies will be available to the public for a fee of ($0.25) twenty-five cents per copy.
  • Copy machine copies will be made for research/reference purposes only, at a fee of ($0.25) twenty-five cents per black & white page, or ($1.00) one dollar per color page.
  • A “lost book” replacement processing fee of $2 will be added to the replacement costs of each lost item.
  • Overdue fines shall not exceed a total of $10.00 per item.
  • Charges, fees and fines shall be assessed, according to the previous charts, for each day the material is kept past due.
  • The borrower shall be responsible for replacement or repayment for a book or other library material that is lost, damaged or not returned.
  • An overdue processing fee (assessed after 1 month overdue) of $2.00 will be added to regular charges to recover lost time and postage costs for multiple contacts.
  • A collection fee of $10 will be assessed to a patron’s account should the library need to utilize the State of Iowa Offset Program (or a private collection agency) to retrieve materials or fines and fees.
  • Computer print outs will be available to the public for:
    1. Black & White Printing: Single Sided – ($0.25) twenty-five cents per page.
    2. Color Printing: Single Sided – ($1.00) one dollar per page.
  • Inter-library loan requests will require a charge of one dollar and fifty cents ($1.50) per transaction will be made to help defray postage costs, payable at time of receiving said material.

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Library Collection Development

Date approved – unknown

Reviewed – 5/94, 10/98, 6/99, 11/02, 4/04, 8/13/07, 4/14/11, 3/09/15

Revised – 5/94, 10/98, 6/99, 11/02, 4/15/04, 4/14/11

 II. COLLECTION DEVELOPMENT

 A.         The Library supports and follows the principles of the Library bill of rights marked Addendum #1, and shall, within its budget boundaries, provide a variety of materials representing a diversity of opinion. The primary role of the Library is to provide popular materials; secondary role is to serve as a pre-school door to learning.

B.         The Library director shall select materials for collection development.  The board President will appoint one or more trustees to assist in the selection process, guaranteeing a diversity of opinion.

C.         Materials shall be selected on the basis of reviews from professional journals, need and demand. Requests from patrons and staff are welcome and shall be considered.

  1. Criteria for Adult Materials:

a)       Fiction

1)       Demand – Is the subject or author popular?

2)       Aesthetic quality – Does the work have artistic merit?

3)       Durability – Is the material well put together?

b)       Non-Fiction and Reference

1)       Authoritativeness – background, reputation of author, publisher, sponsoring body

2)       Accuracy

3)       Impartiality

4)       Recency of data – Is the material up to date?

5)       Adequate scope – Are all important aspects covered?

6)       Appropriateness – Is the work presented at a level that can be comprehended by the intended user?

7)       Relevancy

8)       Technical aspects – Are illustrations accurate and do they relate to the subject matter?

9)       Special features – Are bibliographies, appendices, notes and guides to the material included?

10)   Cost effectiveness

11)   Durability

2. Criteria for Children and Young Adults:

The same guidelines apply that are used in selection of adult materials. Materials shall be selected to aid young people in understanding and coping with their lives, as well as to entertain. Reference material shall be appropriate for the audience it is addressing.

3. Duplication of Materials:

Duplication of materials is indicated only when a variety of formats is desired, such as large print, books on tape and videos. Duplication of popular authors shall be paperback. Otherwise, for a library of this size, duplication is not desirable.

4. Donations:

Materials that are donated to the Library must meet the same guidelines as those used in the selection process.  Should donated materials not be found suitable for the library collection, they shall be sold for library gain or given to The Friends of Wellman-Scofield Public Library for purpose of their own sale, gain and library oriented activity.

5. Memorial Books:

The Library is honored to receive a book as a memorial to a friend or loved one. All memorial books shall be clearly designated as memorials with a bookplate listing the person honored and the donor. A permanent memorial record shall be kept.

  1. All memorial books must meet the general criteria of the collection development policy.
  2. The donor may purchase the book and give it to the Library, or the donor may give money to buy a book. If the Library is entrusted to buy the book, every effort shall be made to choose one of lasting value which represents the interests of the person memorialized.

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Community Relations

Date approved – unknown

Reviewed – 5/94, 10/98, 6/99, 11/02, 5/04, 8/13/07, 3/12/12, 3/09/15

Revised – 5/94, 10/98, 6/99, 11/02, 5/13/04, 3/12/12,

III. COMMUNITY RELATIONS

The Library is part of municipal government. The Board of Trustees and the Library staff shall work in harmony with the City Council and Mayor to further the objectives of the Library.

The Board of Trustees and Library personnel shall make consistent effort to foster public awareness of library services and programs.

All regular meetings are open to the public. All visitors shall be recognized and welcomed. Any group or individual wishing to place an item on the agenda shall notify the Library Director one week in advance, if possible, stating the topic or question to be presented to the Board.

Due to the limited space, small group meetings are permitted as long as they do not interfere with library operations.

 Materials and Services:

1)       The Library director shall use various community resources to publicize the library on not less than a quarterly basis.

2)       The availability of inter-library loan, reciprocal borrowing, reference and internet services shall be publicized at such intervals as deemed appropriate by the Library Director.

Public Bulletin Board Guidelines:

1)       Bulletin board materials may be posted by nonprofit organizations for civic, educational, or cultural purposes.

2)       Nonprofit organizations may submit literature publicizing a specific event.

3)       Limited space allows only short-term notices.

4)       The director must approve all postings.

5)       Library staff will place and remove postings promptly.

6)       Items must be picked up the day following the date of the publicized event if the owner wants them returned.

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Personnel Policy

Date approved:  3/13/08

Reviewed:  3/13/08, 2/13/12, 3/09/15

Revised:

IV. PERSONNEL POLICY

 Employees of the Wellman-Scofield Public Library are considered City Employees and fall under the guidelines set forth by the City of Wellman Employee Handbook.  Library volunteers, although not eligible to receive benefits allowed City of Wellman employees, shall also adhere to all Wellman-Scofield Public Library and City of Wellman Employee Handbook policies.

As a semi-autonomous entity also existing within the City of Wellman administration structure, Wellman-Scofield Public Library shall adopt the City of Wellman Employee Handbook in its entirety, yet shall be allowed to exempt themselves from any City policy which may conflict with Library purpose, policy or procedure.  Such exceptions will be recorded below, within this policy.

Unlike City of Wellman employees, Wellman-Scofield Public Library employees and volunteers will be governed through a Library Director by the Wellman-Scofield Public Library Board of Trustees, and shall interpret all non-exempted City of Wellman Employee Handbook policies through said structure.

The Wellman-Scofield Public Library Board of Trustees shall inform the City of Wellman of any employee policy issues which may raise potential legal or monetary question.  The City of Wellman shall keep an employee file on each Wellman-Scofield Public Library employee.  The Board of Trustees, through the Library Director, shall make sure any of the following information is supplied to the City of Wellman for this purpose: Employment Applications, Annual Performance Evaluations, Disciplinary Citation, Accomplishment Accommodations, and Proof of Employee Vehicle Insurance (should said employee utilize their personal vehicle for any job-related task).

The Wellman-Scofield Public Library Board of Trustees or Library Director shall confer with the City of Wellman Administrator for issues leading to an employee being given suspension without pay.

Exceptions:

 Travel Policy:

Costs and fees incurred through attendance of, and travel to and from, conferences, workshops, continuing education classes or any official library business must be submitted to the Library Director for approval prior to said event.

 Library employees utilizing personal vehicles for approved library business shall have a current copy of their vehicle registration and liability insurance on file with the City of Wellman.

 Library employees shall be compensated for mileage to and from events approved by the Library Director.  A signed record of mileage shall be submitted to the Library within a week of the approved event, and reimbursement shall be calculated according to the current City of Wellman mileage formula.

 Library employees may be responsible for any travel costs incurred without prior approval of the Library Director.

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Volunteer Policy

Date approved:  unknown

Reviewed:  10/98, 12/02, 8/05, 4/10/08, 6/11/12

Revised:  5/94, 6/99, 12/09/02, 6/11/12

IX. VOLUNTEER POLICY

The volunteer is a valued asset to the functioning of the Library. The volunteer may perform many routine tasks and may also provide staffing for pre-school story hours, perform publicity work, organize and promote Friends of the Library groups and assist at book sales and other projects.

  • The volunteer shall take direction from the Library Director and/or designated staff members and perform such duties as may be required.
  •  The volunteer shall refer all questions of Library Policy to the Library Director.
  •  The volunteer shall be governed by the same rules and regulations as other library staff and shall be subject to the same fines, fees and borrowing conditions as other library patrons.

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Technology Policy

Date approved – unknown

Reviewed: 5/94, 10/98, 6/99, 12/02, 12/05, 3/08, 1/8/09, 7/14/11, 03/09/15

Revised:  5/94, 10/98, 6/99, 12/02, 12/05, 3/08, 1/8/09, 7/14/11, 03/09/15

 V. TECHNOLOGY

The Library accepts and incorporates new and existing technology into the operation of the library to the limit of its financial ability.

1.       FAX:

 The Library participates in and complies with the guidelines of the Iowa FAX Network.

FAX use for purposes other than inter-library loan and library business:

  • Requests will be accepted; however, the library neither serves in place of nor wishes to compete with any local FAX business.
  • The FAX equipment may be operated only by qualified library staff or by the City Clerk.
  • Customers, including staff, using the FAX for other than inter-library loan and library business purposes will be charged for each page sent or received:

a)       Transmission in Continental U.S. only – $2

b)       Receiving (including International) – $2

2.       Copy Machine:

  • The Library has access to, and use of the copy machine owned by the City of Wellman.
  • Copier use for purposes other than library business:
    1. Requests will be accepted; however, the library neither serves in place of nor wishes to compete with any local FAX business.
    2. The copy machine may be operated only by qualified library staff or volunteers, or by the City Clerk.
    3. Customers, including staff, using the copy machine for other than library business purposes will be charged for each page:

a)       Black & White – ($0.25) twenty-five cents per page

b)       Color – ($1.00) one dollar per page

3.       Microfilm Reader/Printer:

  •  Film will be installed by trained library staff or volunteers.
  • Customers, including staff, using the microfilm printer for other than library business purposes will be charged ($0.25) twenty-five cents for each page.

4.       Printer Usage Fees:

Black & White Printing:

  • Single Sided – ($0.25) twenty five cents per page.

.Color Printing:

  • Single Sided – ($1.00) one dollar per page.

  5.       Projector Equipment:

  •  This equipment (including projector, screen, speakers, dvd player and accessories) shall primarily be utilized by library staff for library activities and programs.
  • Should library patrons need access to above mentioned equipment, the following guidelines and conditions must be satisfied:
    1. The non-library activity must be held within building property (library, council chambers or basement).
    2. Library staff must be given notice (at least) one week in advance.
    3. Library staff must be available at said date for set-up and take-down of equipment.
    4. The User must be (at least) 18 years of age, present a valid State of Iowa Identification Card and have a current WSPL account in good standing.
    5. A twenty dollar ($20) usage/maintenance fee will be charged per use.
    6. A “Projector Equipment Use Agreement Form” and “Projector Material Check-Off Form” (showing that the User accepts responsibility for any damage) must be signed by both the user, as well as the staff member responsible for setting up and taking down the equipment.

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Library Affiliations

Date approved – unknown

Reviewed: 10/98, 12/02, 1/05, 12/13/07, 2/13/12

Revised:  5/94, 6/14/99, 12/13/07

VI. LIBRARY AFFILIATIONS

This library shall be a member of the Washington County Public Library Association.

Representatives shall be the President of the Board of Trustees and the Rural Trustee. Another Trustee may be appointed to serve in place of the president, if necessary.

This library shall maintain membership with the American Library Association.

This library shall annually budget monies toward individual Iowa Library Association memberships for the Director and all seven Trustees.  Also to be considered for annual budgeting will be monies intended toward Iowa Library Association conference and continuing education expenses for all Wellman-Scofield Trustees and paid staff members.

 Memberships in other associations shall be considered as recommended by the Director and approved by the Board.

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Unattended Children Policy

Date approved – unknown

Reviewed – 5/94, 10/98, 6/99, 1/05, 4/10/08, 5/14/12, 2/10/2014

Revised – 5/94, 10/98, 6/99, 1/13/05

VIII. UNATTENDED CHILD POLICY

A. The Library will strive to provide the best possible library service to children in an atmosphere where all children feel welcome, safe and comfortable with staff and other patrons in the library. However, the Library has other roles, as well as space and staff limitations, and is not equipped for child care or baby sitting. Therefore, children shall not be left at the Library for an extended period of time.

If an unattended child is being disruptive, is habitually left unattended for extended periods of time or is deemed at risk of coming to harm, an effort will be made to locate the responsible parent, guardian or caregiver. If necessary, appropriate law enforcement or child protective authorities will be notified to take custody of the child.

 B. Children under eight (8) years of age shall be attended and supervised by an adult or mature adolescent unless a child is attending a library program planned for that age group.

C. Children attending special library programs are the sole responsibility of parent, guardian or caregiver before and after the program.

 D. For the safety of the child left unattended in the Wellman-Scofield Public Library at closing, appropriate law enforcement authorities will be contacted to take custody of the child. Staff will wait 15 minutes after closing before this measure is taken.

      The staff will use the following procedures when dealing with a lost or unattended child:

  1. Staff will attempt to locate the child’s parent, guardian or caregiver.
  2. If the parent, guardian or caregiver cannot be located, the proper authorities will be notified.
  3. Under no circumstances will staff take the child out of the building.
  4. An incident report will be filled out and kept on record at the Wellman-Scofield Public Library.

 E. The Wellman-Scofield Public Library Board of Trustees and staff respects the privacy of all library patrons. We will intervene only when a staff member deems that the safety and well being of a child is threatened.

Computer Policy

The library has public computers with Internet access.

Date approved:  2/11/02

Reviewed:  12/05, 1/06, 3/08, 12/11, 10/12, 6/10/13

Revised:  3/02, 1/06, 12/11, 10/12, 6/10/13

COMPUTER & INTERNET USAGE

DISCLAIMER:

  1. The Wellman-Scofield Public Library participates and complies with all sections and disclaimers within Code of Iowa Chapter 728.X, dealing with Obscenity & Pornography, and bases internet usage policies accordingly.
  2. The Wellman-Scofield Public Library does not monitor and has no control over the information accessed through the Internet and cannot be held responsible for its content.
  3. The Wellman-Scofield Public Library expressly disclaims any liability or responsibility arising from access to or use of information obtained through its electronic information systems, or any consequences thereof.
  4. The Library’s mission does not include censoring patron’s access to materials or protect patrons from information they may find offensive. However, as the Library is not able to exercise the same selection criteria to Internet resources that it applies to materials held in its collections, the Library may provide hardware and software mechanisms (“filters”) to restrict access to specific sources determined by Library staff to be inconsistent with its mission and collection development policies.

GENERAL GUIDELINES:

1.         The Wellman-Scofield Public Library’s purpose of public access to the Internet is to further support the community’s informational, learning, cultural, and recreational needs.

2.         As the Wellman-Scofield Public Library’s computers are in public view of patrons of all ages, internet users are asked to use discretion when accessing the Internet.  It shall be the responsibility of the Internet user to protect the public from viewing materials on the screen that may be offensive or inappropriate to others.  Failure to do so may result in loss of Wellman-Scofield Public Library Internet privileges.

3.         Internet users may not send, display, or receive text or graphics that may reasonably be construed as obscene or offensive.  They may not send, receive, or display text or graphics that are legally denied by state or federal law as obscene or involve child pornography.  Any usage of chat rooms is prohibited within the library premises.  Any action that violates state, local, or federal law will be prosecuted.  The user will lose Wellman-Scofield Public Library Internet privilege.

4.         Certain information on the internet is not free.  A user is NOT allowed to request this information.  If a user does and the Wellman-Scofield Public Library is charged, the user will pay for all costs incurred.

5.         Any person under eighteen (18) years of age wishing to use computers or Internet access must have a parent or legal guardian come into the library to sign an agreement slip, unless accompanied by a parent or legal guardian while using the Internet.

6.         Patrons using library computers should be knowledgeable in basic computer operation.  Only minimal instruction, as time permits, can be offered by Wellman-Scofield Public Library staff.  Exploring the Internet is the best way to become proficient in its use.

7.         Patrons are advised to remember that they will often find specific information they need right here in the Wellman-Scofield Public Library, in our books, periodicals, CD-ROM databases, etc.

RULES AND PROCEDURES:

1.         Misuse of library computers (including Internet access), may result in loss of computer privileges, with the length of suspension to be determined by the Wellman-Scofield Public Library Board of Trustees and staff.  The Wellman-Scofield Public Library staff reserves the right to immediately suspend a person’s use of the computer if problems (such as excessive noise, hardware or software malfunctions) occur.  Patrons are asked to alert the Librarian to any technical difficulties, computer freeze-ups, etc.

2.         Any patron wishing to use a library computer must be a current Wellman-Scofield Public Library card holder.  To “check out” a computer, the patron must first inquire at the circulation desk as to computer availability.  If a computer is “open”, library staff will then check the available computer out to the patron’s Wellman-Scofield account.  The patron is asked to notify library personnel at the circulation desk to check the computer back into the system when the session is over.

3.         Computers can be checked out up to the last 10 minutes before closing each day. Computer use is limited to 1 hour sessions, unless prior consent is given by library personnel for extended usage.  A computer session may be automatically extended if no other patron is waiting, but will then end if another patron wishes computer time.

4.         Computer sessions may be reserved in person or via telephone up to one day in advance, in one hour increments.  Patrons arriving late for a reserved hourly session will forfeit the unused portion of their reserved time, but may extend their session if no other patron is waiting.

5.         No telecommunications or other fees may be charged to the Wellman-Scofield Public Library.

6.         No food or drink is allowed in the computer area.

7.         Computer users will be held responsible for damage to equipment or library materials, and will billed for repair or replacement cost caused by their misuse or failure to follow these guidelines.  Parents/guardians will be notified if the damage is caused by minors.

8.         Only the Wellman-Scofield Public Library’s software may be used on the computers.  Software is not to be downloaded (or installed) on the Wellman-Scofield Public Library computers.  Patrons may suggest certain software be installed by library staff, but Wellman-Scofield has every right to deny such suggestions. Users may make NO CONFIGURATION CHANGES to the computers.

9.         The use of Wellman-Scofield computers requires patrons to abide by accepted rules of network and library etiquette.  Users should conduct themselves as follows:

  1. Be polite and respect library staff and any patron with the library.
  2. Respect the privacy of others by not watching other patrons as they type in passwords or read email.
  3. Use appropriate (not abusive, demeaning or vulgar) language.
  4. Know that your computer monitor may be viewed by other patrons, and that viewing of pornographic or obscene programs or websites may be offensive to other library patrons and will not be tolerated.

10.        Within the copyright law, patrons may download or print information.  Applications or files may not be saved to the hard drives.  They may be saved to a disk or USB flash-drive only. For printing costs, see Technology Policy (V.), section #3.  The Wellman-Scofield Public Library is not responsible for any damage to a person’s disk or computer, loss of data, damage or liability that may occur from Patron’s use of the Wellman-Scofield Public Library computer.

11.        Patrons are warned that the Wellman-Scofield Public Library does not guarantee virus protection.  Any download from the Internet may contain a virus.

12.        To access e-mail, the user must obtain an individual address through such options as Hotmail, Excite, etc.  To send or receive, user may then log on through the webmail address the service provider indicates.

13.        There may be no more than one (1) person at a computer unless said patron is a child accompanied by an adult, or two (2) for an educational or work related research project, and only if given prior permission by library staff.

 14.        The Wellman-Scofield Public Library Staff will provide as much assistance as time allows.

15.        Wireless may be provided, free of charge, to library patrons. Due to security and bandwidth concerns, library staff may restrict wireless from external access through the implementation of a frequently changed password available by request to in-library wireless users.

16.        User will agree to the following statement:

“I, (the user), have read these guidelines.  I understand them and I have signed the WELLMAN-SCOFIELD PUBLIC LIBRARY’S ‘INTERNET USER AGREEMENT’ document.”

As it is difficult to anticipate all future problems of Internet and computer use issues, the Wellman-Scofield Public Library Board of Trustees reserves the right to adjust above guidelines as needed.  This policy is subject to change without notice.

Friends of the Library

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In-Library Use Equipment Policy

  1. Wellman Library cardholder in good standing may check out a (1) tablet or (1) laptop for use within the library. By checking out device, the cardholder is assuming responsibility for damaged equipment and understanding the policies for its use. If any equipment is damaged while in your possession, you will be responsible for the cost of the repairs, not to exceed the replacement cost of that item. The library will not accept replacement devices or accessories purchased by the borrower.  Failure to pay any amount owed will be considered an outstanding debt to the Wellman Scofield Public Library and will be added as a fee to the borrower’s library card.  The patron will be barred from borrowing devices until the fee has been paid.
  2. Replacement costs vary according to type and model of hardware, and we reserve the right to purchase an equal or similar model in case of discontinuation.

 

HP ProBook 440 G4- CoreI3 7100U/2.4 GHz – Win 10 Home 64 bit-4 GB RAM @$599.99

Samsung Galaxy Tab A 10.1” 16 GB @ $299.99

  1. Given the expense of the equipment, the library requires photo identification and a Wellman-Scofield library card for equipment that is borrowed.
  2. Children up to the age of 14 may check out a tablet and be accompanied by a responsible parent or legal guardian who has a library account in good standing, and has signed an In-library Equipment Use Agreement.
  3. Users ages 18 and over must sign an In-library equipment use agreement form prior to checking out a laptop or tablet for the first time. No equipment will be checked out to a patron until this form has been signed.
  4. Under no circumstances should a laptop or tablet be left unattended in the library. If, for any reason, a borrower has to leave the library while the laptop/tablet is still checked out, the device will be left at the Circulation desk until it can be used again (including using the restroom).
  5. Devices checked out within the library are not to be taken outside of the library. The Washington County Sheriff will be called immediately if a laptop/tablet is removed from the building without permission.
  6. The library staff reserves the right to terminate a person’s use of the library’s equipment if the patron is known to have caused problems such as disruptive behavior, abuse of equipment, or habitually turning equipment in late. Any damage will be assessed on an individual basis by the Library Director and Board of Trustees.
  7. Devices and any accessories must be returned to the Library Staff member at the circulation desk at least ½ hour before closing time. Devices left unattended or given to another person to use remain the responsibility of the borrower.
  8. No saving to the hard drive of any library laptop. No downloading of any games or apps are permitted. It is the responsibility of the user to bring a data storage device compatible with the computers or utilize cloud storage.
  9. The Wellman Scofield Public Library takes no responsibility for any loss or damage to patrons’ data or media due to hardware, software, electrical surge or failure, or any other cause while the patron is using library computer equipment.
  10. The library holds no responsibility for the privacy of data patrons enter onto devices. The library’s wireless network is open.
  11. Use of the Internet on a library device implies agreement with the Wellman-Scofield Public Library Internet Use Agreement.
  12. The staff will assist with basic device usage questions, but is not available on a regular basis for extensive training of users. Users are expected to have working knowledge of the electronics devices and programs.

Unacceptable use of electronic devices:

  • Leaving device unattended in the library at any time
  • Allowing more than one user to be on the same laptop at one time or allowing users who have not signed an In-Library Equipment Use Agreement
  • Taking a device out of the library building or into a restricted area of the library (e.g. restroom)
  • Saving to the hard drive, downloading games or apps
  • Installing software from outside the library onto the laptop/tablet
  • Not following the library’s Internet Use Policy
  • Handling a laptop or tablet in a manner that can lead to damage or equipment (e.g. dropping the device onto a hard surface, pushing on the screen of the device, downloading potentially hazardous files)

 

The library reserves the right to update and change this policy at any time without notice.  It is the responsibility of the user to read and accept the current version of the policy. Violation of the In-Library Equipment Use Policy may result in the following consequences:

A .First offense – termination of session and loss of device privileges for one day.

  1. Second offense –Denial of device privileges for one month
  2. Third offense – Potential denial of all device privileges, contingent upon approval of Library Director.

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Sex Offenders Against Minors

Date approved – 10/1/09

Reviewed – 9/10/12

Revised –

XII(1). SEX OFFENDERS AGAINST MINORS

 In accordance with Chapter 692A of Subtitle 1 of Title 16 of the Code of Iowa, the Board of Trustees prohibits a sex offender (defined as a person who is required to be registered in the Iowa Sex Offender Registry) who has been convicted of a sex offense against a minor from being present upon the real property of Wellman-Scofield Public Library without the written permission of the Library Director, nor to loiter within (300) three hundred feet of the real property boundary of said public library.

 Suspicious persons or persons who appear to be “loitering” will be reported to the police to be checked out and investigated.

 The Library Director may only give written permission as the result of a vote at a meeting of the Board of Trustees at which a quorum is present.

 Patrons qualifying as Sex Offenders must complete an application and submit a copy of their annual risk assessment documents issued by the Iowa Department of Corrections for review by the Board of Trustees.  Patron access decision shall be partially based upon a Sex Offender’s rating, but these documents shall not, in and of themselves, assure library access. The issuance of a library card to individuals who have been convicted of a sex offense involving a minor does not grant those individuals permission to enter the library or to be present on library property. Individuals convicted of a sex offense against a minor must follow proper library procedures and policies to request and obtain written permission to be on library property, regardless of whether or not they possess a valid library card.

 Persons barred from library property under the law remain entitled to library service. It is the responsibility of the library user to arrange for a courier to select, check out, and return materials to the library through possession of the library user’s card.

 Persons barred from library property under the law will not be served by the library’s home-bound delivery service.

 Legal status will be verified utilizing both the National and Iowa Sex Offender Registries on all patrons, employees, potential employees, and volunteers who are or will be on library property.

 Violations of this policy will be immediately reported to law enforcement.

XII-2-. Sex Offenders Against Minors Access Application

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Emergency & Unexpected Closures

Date approved  03/09/15

Reviewed 03/09/15

Revised

                                                XIII.   Unexpected &  Weather related closings

It is the policy of the Wellman-Scofield Public Library to recognize that, on occasion, inclement weather or other conditions may prevent the library from opening, delay opening or close ahead of schedule.  The primary factor of any decision made will be the safety of staff and library patrons.  However, maximum effort will be made to maintain regular library operating hours.

Library patrons already in the facility will be notified immediately when schedule changes are made.  Once a decision has been made to close the library, the Director shall notify the necessary media outlets (KCII, website, KCRG and/or phone message)  to broadcast the closing to the general public.

Other times, the library may need to take safety measures to protect staff and the public. In the event of a Severe weather/Tornado Watch issued by the National Weather Service, library employees will be mindful of the potential for deterioration of weather conditions and be prepared to evacuate themselves and patrons to a safe area of the facility. (Preferably the basement of City Hall)

In the event of a Tornado Warning issued by the National Weather Service, library employees will:

  1. Evacuate themselves and patrons to designated safe areas.  No library services will be provided during the duration of the warning period.
  2.  Library staff will strongly encourage the public to remain at the library and take cover in the designated areas for their safety.
  3. If possible, flash lights and personal cell phones should be taken to the designated safe area.  Basement of City Hall is the preferred area, but as a last resort, the Library restroom could be used as there are no windows or outside wall.
  4. Once in the designated safety area, staff and patrons will stay in those areas until the Warning expires.

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Library Conduct

Date approved-unknown

Reviewed-5/94. 10/98, 6/99, 12/02, 1/05, 4/10/08, 3/12/12, 4/13/15

Revised-5/94, 10/98, 6/99, 12/02, 1/13/05, 4/13/15

VII. LIBRARY CONDUCT POLICY

The Wellman-Scofield Public Library is used by all members of the public.  Patrons are expected to use the library for its intended purposes and to observe the rights of other patrons and staff. The director and supervisory library staff have the authority to determine when behavior is inappropriate and the responsibility for enforcing discipline within the library.

No person shall engage in any conduct that disturbs or interferes with the legitimate use of the library, including, but not restricted to the following:

  • Any behavior that endangers safety or health.
  • Violation of any local, state or federal law.
  • Vandalism or deliberate destruction of library material.
  • Theft of library material or of property belonging to others.
  • Use of abusive language to other patrons or library staff.
  • Willfully annoying, harassing, or threatening another person.
  • Consume or possess alcoholic beverages, or use or possess controlled substances on library grounds or be under the influence of alcohol or controlled substances in a manner that causes public disturbance.
  • Solicit funds or panhandle.
  • Interfere with others’ use of the Library through poor bodily hygiene that is so offensive as to constitute a nuisance.
  • Willfully expose patrons and staff to offensive images or language.
  • Interfere with the Library’s right to maintain a clean, pleasant and safe facility.

Response to inappropriate behaviors should be immediate and follow the procedures described:

  • Verbal Warning: with the statement that the persons will be asked to behave in an appropriate manner.  In the case of a child, verbal warning will be given again with the advice that the parent/guardian will be notified.  For children under the age of eight(8) accompanied by a parent or care giver, the staff person in charge will ask the parent or care giver to restrain the child’s behavior or leave the Library.
  • Expulsion: If the disruptive behavior continues, library staff will request the person to leave the library.  In the case of a child, the parent/guardian will be contacted.
  • Calling Police: The police will be called if a patron clearly poses a danger to himself or others, if a patron deliberately violates the law, or if a patron refuses to cooperate after being asked to leave the library and its property.

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Bylaws

Date approved – unknown

Reviewed – 5/94, 4/98, 12/08/05, 7/10/08, 11/09/11

Revised – 5/94, 4/98, 12/08/05, 7/10/08, 11/09/11

Wellman Scofield Public Library
BY LAWS

I.  LIBRARY BOARD (see also City of Wellman Ordinance No. 4-3)
A.  Membership

1.    All Trustees must be residents of the City of Wellman except for the rural representative who must be resident of Washington County.  All Trustees must be over the age of eighteen.
2.     The Board of Trustees consists of five resident members and two rural member.
3.     Resident Trustees are appointed by the mayor with approval of the City Council.  Nonresident Trustees are appointed by the mayor with approval of the County Board of Supervisors.
4.    Appointment to the Board shall be for a six-year term except to fill a vacancy.  Each term shall commence on the date of the first meeting following appointment.  Terms shall begin and end with the opening and closure of the fiscal year.
5.     Appointments shall be made every two years.  Terms shall be staggered so that no more than four Trustees are new at any one time.
6.    Tenure shall be limited to two successive six-year terms, with  reappointment permissible following a two-year period of non-service.  If a Trustee completes someone else’s unexpired term, three or more years shall be construed as one term for tenure purposes.
7.    The position of any Trustee shall be vacant if he or she resigns, moves away, or is absent from three consecutive Board meetings except in case of illness or temporary absence from the community.  Vacancies on the Board shall be filled according to   I.A.3., and the new Trustee shall complete the unexpired term.
8.    A Trustee shall receive no remuneration for serving as a library  trustee.

B.  The general powers and duties of the Wellman-Scofield Public Library Board are outlined in Ordinance No. 4-3, City of Wellman, Iowa.

C.  The Board shall exercise its powers and duties by:

1.    Employing a competent and qualified librarian; abiding by the guidelines set forth by the Equal Opportunity Act of 1972.

2.    Cooperating with the librarian in determining and adopting written policies to govern the operation and program of the library including personnel policies, and policies governing the selection of library material, supplies, and equipment.

3.    Reporting to and cooperating with other public officials, boards, and the community as a whole to support a public relations program for the library.

4.    Assisting in the preparation of, and seeking adequate support for, the annual budget.

5.    Developing long-range goals for the library, and working toward their achievement.
II.  OFFICERS

A.  The officers of the Board shall consist of a President, a Vice- President and a Secretary.  Their terms of office will be for two years.  Officers shall be elected every other year in odd numbered years at the Annual Meeting in July, and will hold office until their successors are elected and installed.  Officers may hold office only two consecutive terms.

B.  Duties of officers are:

1.    President – preside at all meetings, appoint committees and perform such duties prescribed by law, or which usually pertain to the office.
2.    Vice-President – perform the duties of the President in the absence of the President.
3.    Secretary – record and maintain official records of the Board.

III.  MEETINGS

A.  Regular meetings shall be held every month, the date, time and place to be determined by the Board.

B.  The Annual Meeting will be held in July each year.  At this meeting (during odd-numbered years), the Board shall elect a President, Vice-President, and a Secretary.  In addition, at this same meeting (or the next), one or more members of the Board shall be appointed to work with the Librarian in the following areas:

1. Budget
2. Policies
3. Materials Selection
4. Maintenance
5. Technology
6. Long Range Planning
7. Historian (reporter)

C.  Every three years at the February meeting, the Board shall review the policies and bylaws of the Wellman-Scofield Public Library, and update said policies as needed.

D.  At the November meeting, the Board shall annually evaluate the Librarian and make any recommendations that the Board deem advisable.

E.  Special meetings may be held at any time at the call of the President or Secretary, or at the call of any two Trustees, provided that notice thereof be given to all Trustees at least 24 hours in advance of the special meeting.

F.  A quorum for the lawful transaction of business shall consist of one over half the full membership of the Board.

G.  Robert’s Rules of Order shall govern in the parliamentary procedures of the Board.

H.  An agenda for Board meetings shall be prepared by the Librarian in cooperation with the President of the Board.

I.  All regular meetings shall follow the following general agenda.  The public shall have the opportunity to address the Board when new business is discussed.
1.  Call to Order
2.  Roll Call
3.  Reading and approval of minutes of previous meeting
4.  Correspondence and communications
5.  Financial report and approval of expenditures
6.  Report of the Librarian
7.  Committee reports
8.  Unfinished business
9.  New business
10.  Adjournment
IV.  COMMITTEES

A.  The President shall appoint committees of one or more members each for such specific purposes as the business of the Board may require.  Each committee shall be considered to be discharged of responsibility upon completion of the purpose for which it was                  appointed after the final report is made to the Board.
B.  All committees shall make a progress report to the Board at each of the meetings, unless said committee has been inactive.
C.  No committee will have other than advisory powers, unless by suitable action of the board it is granted specific power to act.
D.  Standing committees include: Budget; Policies; Materials Selection; Maintenance; Technology; Long Range Planning; and a Reporter.
V.  LIBRARIAN
A.  The Librarian shall be the executive director of the policies adopted by the board.  Among those duties are:
1.    To select the library materials, books, magazines, pamphlets, etc.
2.    To maintain and operate the physical plant.
3.     To inform the Board continually and completely regarding the finances, public services, personnel, collection, and other  developments, changes, and problems of the library.
4.    To attend all Board meetings.
5.     To draft proposed budget for use by the Budget Committee and Board of Trustees.
6.     To prepare an annual report for the City Council, the State of Iowa and the regional library service area.
7.     To issue notice and prepare the agenda for Board meetings in conjunction with the Board President.
8.      To carry out any other duties assigned by the Board of Trustees.

VI.  AMENDMENTS TO BY-LAWS

A.  Amendments to these Bylaws may be adopted at any regular meeting of the Board, provided that notice of proposed amendments be given to all members of the board in advance of the meeting.

 

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